How to Pick the Perfect Venue
Choosing the location of your next event– be it a wedding, anniversary party, charity luncheon, or birthday – is one of the biggest and most important decisions you’ll make in regards to the planning process. The location sets the mood and tone of the event you are celebrating, thus it is very important to choose wisely and carefully. Here are some suggestions to consider when deciding on the venue:
Decide on indoor or outdoor right away. Chances are this decision won’t be too hard to make, as you probably have a rough idea of what you are hoping for this event to look like. Indoors is great for cold climates and winter months, large guest lists, and more elaborate décor. Outdoors can be wonderful if you want to showoff beautiful natural scenery, have an intimate guest list, and are prepared to deal with potentially troublesome weather and temperatures. Remember, the best venue is the one that you love the most.
Make sure all your guests can fit. If you are inviting 200 guests to your 50thanniversary party, make sure that country club ballroom you’ve been eyeing doesn’t have a capacity of 50 people. You also need to consider if other elements of your party can work in a particular setting. Can that twelve-piece orchestra fit comfortably? The buffet table? Dance floor? It is also important to consider if your venue is too big. You don’t want you and your guests to feel overwhelmed by a large venue.
Figure out your budget. Venues can range from a few hundred dollars to thousands; it all depends on time of year, size, and type of venue. Realize that you will spend a significant portion of your event budget on the venue – as you should. You want the place to be perfect. However, also know that you should spend a good chunk of time looking at various options before jumping in and choosing one right away. You also need to remember that most venues are booked months, even a year, in advance. If you have absolutely found the perfect venue, and thought it through, go ahead and book it ASAP!
Consider the distance and location. You may have found a beautiful venue for your wedding reception, but if it’s a thirty-minute drive in city traffic from the church, it might not be the best option for you and your guests. If there are multiple locations, make sure they are close together. Also consider providing transportation for your guests. If your venue is in the countryside or mountains, consider how long the travel time will be for your guests.